Campuses
Contract and Procurement
Victorian Government State Purchasing Contracts, Registers and Panels
As a Victorian Public Sector Agency, Bendigo Kangan Institute (BKI) is mandated to comply with the Victorian Government Purchasing Board – Buying for Victoria policies. The VGPB sets the policies that govern procurement of non-construction goods and services across all Victorian government departments and some specific entities, which includes BKI.
What does this mean for BKI current and future suppliers?
BKI must in the first instance refer to the use of whole-of-Victorian Government contracts, registers and panels established by the Victorian Government. Some of the panels and registers are ‘open’, which allows suppliers to join at any time. BKI encourages all suppliers to join these registers to be invited for BKI procurement opportunities.
The ethical supplier register lists registered suppliers of locally manufactured corporate clothing, uniforms, workwear and personal protective equipment
This whole of government register offers multiple suppliers for IT services, equipment and maintenance
This open register lists prequalified suppliers who provide Information Technology infrastructure, including associated services and maintenance
This open register lists pre-qualified suppliers who provide marketing services including advertising and communication
Professional Advisory Services
This panel offers professional advisory services including commercial, finance, tax and probity advice
Construction Supplier Register
The Construction Supplier Register is an open-qualification scheme for suppliers of construction works and services interested in Victorian Government building and construction projects
Bendigo Kangan Institute (BKI) is committed to ethical, sustainable and socially responsible procurement and we expect the same high standard of our Suppliers. We view our Suppliers as partners and we care about the way they do business when providing goods or services, including construction works and services to BKI.
The Supplier Code of Conduct (code) describes the minimum expectation in the areas of:
•Integrity
•Ethics and conduct
•Conflict of Interest
•Gifts, benefits and hospitality
•Corporate governance
•Labour and human rights
•Health and safety
•Environmental management
Suppliers to BKI are advised to review the Code and ensure the relevant areas of their business and supply chain meet these standards.
Bendigo Kangan Institute (BKI) publicly advertises its major and significant procurement opportunities via the following systems.
Buying for Victoria – Tenders Portal
VendorPanel
Suppliers are encouraged to register as users and use these systems to respond to BKI procurement activities.
Forward Procurement Activity Plan
BKI’s Forward Procurement Activity Plan sets out the upcoming procurement opportunities.
Standard Bendigo Kangan Institute Purchase Order Terms and Conditions
Purchases of goods and services are subject to BKI’s standard purchase order terms and conditions, unless an alternative separate signed agreement, State Purchasing Contract, or standard government terms and conditions or purchase order is in place. Our standard Purchase Order Terms and Conditions can be found here
Credit Applications
BKI does not complete credit applications. Our Trade Credit Letter guarantees payment to suppliers to the Institute provided that the goods and/or services ordered and supplied are of the appropriate standard and in good order and condition. The Board will pay all suppliers in accordance with the Victorian Government Fair Payment Policy, which are ten business days from the date of receipt of a correct and complete invoice.
Fair Payment Policy and payment processes
BKI pay invoices in line with the Victorian government Fair Payment Policy, where an accurate and in full tax invoice is received.
All suppliers engaged by BKI must submit a tax invoice to the Accounts Payable department following the receipt of a valid BKI Purchase order confirming the purchase/supply of goods and services, for the agreed purchase price, or at such other time or times as agreed by the parties. A tax invoice submitted for payment must contain a reference to the BKI PO number and the information necessary to be a tax invoice for the purposes of the GST Act. Other information that is reasonably required may be requested for the processing requirements of tax invoices.
Tax invoices must be sent to the Accounts Payable department of BKI at accountspayable@kangan.edu.au or via mail to;
Bendigo TAFE or Kangan Institute
C/O Accounts Payable
Private Bag 299
SOMERTON VIC 3064
Any invoices relating to the services/goods purchased under Facilities are required to be issued to facilitiesap@kangan.edu.au.
Social Procurement Framework
Bendigo Kangan Institute is fully committed to supporting the Government’s directions under the Framework and recognise that we play a key role in advancing social and sustainable outcomes for Victorians. This Social Procurement Strategy enables BKI to foster our existing culture of supporting social and sustainable outcomes and to adopt a strategic, agency-wide approach to delivering social and sustainable outcomes through our procurement in accordance with the Framework, and beyond. It outlines:
- Our identified social procurement opportunities;
- Our priority social procurement and sustainable procurement objectives;
- Key roles and responsibilities for social procurement;
- Our approach to developing social procurement capability; and
- Our social procurement measurement and reporting approach.
What is Social Procurement?
Social procurement is when organisations use their buying power to generate social value above and beyond the value of the goods, services or construction being procured.
Social value means the additional benefits created for all Victorians when social and sustainable outcomes of this Strategy are achieved, which are consistent with the Framework.
Social procurement may be grouped into two broad approaches:
- Direct approach - Where BKI purchases goods, services or construction from a social benefit supplier. By purchasing from social benefit suppliers, BKI is directly delivering social and sustainable outcomes.
- Indirect approach - Where BKI purchases goods, services or construction from a mainstream supplier (that is, any supplier that is not a social benefit supplier) and uses invitations to supply and clauses in contracts to deliver social and sustainable outcomes.
Priority Social and Sustainable Procurement Objectives
The priority social and sustainable objectives outlined below underpin the focus of this Strategy. They align with the Framework and have been chosen based on their high degree of alignment with BKI’s strategic direction and values as well as being best positioned to advance our identified social procurement opportunities.
While these priority social and sustainable objectives guide our procurement delivery, BKI is committed to pursuing any opportunities to advance social and sustainable outcomes for Victorians. Therefore, our buyers can pursue other objectives of the Framework in each individual procurement activity, beyond those identified as our organisation’s priority objectives
How will BKI create Social Procurement opportunities?
BKI will create social procurement opportunities through
- Compulsory Social Procurement evaluation criteria on go-to-markets
- Purchase from Social Benefit, Australian Disability suppliers and Victorian Aboriginal Businesses
- Adoption of sustainable business practices
- Educate the BKI and wider community on how to incorporate Social Procurement into everyday practices.
Where to access Social Suppliers?
How can suppliers help make a difference?
Suppliers can access further information that enable them to consider how to respond to future market invitations from BKI or other government agencies to supply goods, services or construction by visiting Buying for Victoria website for further information on the Victorian Government Social Procurement Framework.
Government departments and agencies are critical to the successful delivery of the Local Jobs First.
The policy must be applied by all Victorian government departments and agencies for any type of project with a value of:
- $1 million or more in regional Victoria, or
- $3 million or more in metropolitan Melbourne or for state-wide activities.
Local Jobs First may also be voluntarily applied by government departments or agencies to projects below the $1 million or $3 million thresholds.
How can Industry get involved?
Many of the goods and services required to deliver Victorian Government projects can be undertaken by local companies using local workers, service providers and locally manufactured products. Local Jobs First projects have local content requirements that contractors and their supply chain must commit to achieving.
All businesses that contract with or receive grants from Victorian Government departments and agencies for government projects must meet their commitments to local content and jobs, as set out in Local Jobs First.
Grant projects are also considered to be a form of government procurement. Visit our Grants page for more details or see the Local Jobs First Supplier Guidelines.
Bendigo Kangan Institute's role in fighting modern slavery
Everyone has rights to freedom, justice and fair labour conditions. The Institute believes all workers regardless of where they work have the right to be treated with dignity and respect.
We are committed to ensuring our operations are responsible, fair and reflect the highest ethical standards. We will realise this commitment by taking proactive action to set expectations in the way our contractors and supply partners engage with people and incorporate mechanisms that help us ensure our supply chains are free from modern slavery. We expect our suppliers to provide a fair and ethical workplace, uphold human rights and address risk of Modern Slavery.
To reflect this, we have enshrined principles associated with fighting Modern Slavery into our Supplier Code of Conduct. Our Improper Conduct Policy and the Institute’s SpeakUp program provides anybody, anywhere, anytime, a mechanism to report suspected improper conduct and modern slavery. The Institute commits to thoroughly investigating all allegations of modern slavery. This policy and access to our SpeakUp program are available to the public via our website.
Our institute's most recent modern slavery statement can be located here.
Procurement and contract enquiries
Further enquires should be made to our Contract and Procurement department by emailing procurement@kangan.edu.au.